Our Commitment
Expertise Events is committed to seeking ways to produce more environmentally-friendly events, and we actively encourage green practices in our day-to-day business operations.
In addition, Expertise Events partners with our suppliers, venues and clients in a joint effort to help find ways to lower the environmental impact of our events on their surrounds.
However, by far our biggest effort in supporting our Green Beliefs is publishing our commitment to the environment.
Our Efforts
With thousands of exhibitions and conventions held each year for millions of attendees, the Exhibition and Event industry is uniquely placed to reduce its environmental impact on a truly meaningful scale.
Expertise Events is constantly striving to lower the ecological footprint of its own events.
Simple ways we have started to make an effort are:
Basic Office Operations -
• Reduce waste altogether
• Reuse waste where possible
• Recycle waste where it cannot be reduced or reused
• Communicate via email rather than traditional mail where possible
• Use an online registration system for events
• Use online ticketing for e-ticket purchases
• Ensure all printers and copiers are set to double-sided printing
• Use recycled paper for notepads and messages
• Provide separate containers for recyclable materials
• Purchase recycled products and office supplies where possible
• Turn off office lights, air conditioning and equipment at close of business
• Investigate outlets and avenues for recycling unwanted or excess items, materials or products to reduce waste
• Participate in Planet Ark recycling of toner cartridges
• Computers set to sleep (screen-saver) after a few minutes
• Computer monitors to turn off after an hour of being unattended
• Printers set to power-save mode after COB every evening and at weekends
Marketing Materials –
• When printing is unavoidable use recycled paper where possible
• Print with vegetable–based inks where possible and double-sided
• Ensure our events use electronic communication at every opportunity
• Publish registration brochures online
• Minimise mailing items, or mail simple postcards directing visitors to a website for further information
• Limit handouts
• Publish fact sheets on the website to download
• Limit printing quantities to lower wastage and optimise usage
• Increase supply of electronic marketing materials
• To reduce printed materials, send out to all attendees a disc/memory stick after an event with relevant information, presentations, papers and website links
• Ensure electronic communication includes a green message reminding people to think before printing
Exhibitor Materials & Communications -
• Communicate via email rather than traditional mail where possible
• Provide exhibitor manuals online
• Provide online facilities for ordering and paying for all onsite services
• Encourage exhibitors to participate in the venues’ recycling program
• Use recyclable, biodegradable shipping and packing materials
• Avoid large quantities of collateral materials
• Encourage exhibitors to use recyclable paper and vegetable-based inks for printing
• Suggest to exhibitors that where printing can not be avoided, limit materials to key contact confirmation and direct visitors back to their website for more information
• Enhance displays with environmentally responsible materials
Staff Access & Transportation -
• Choose direct flights where possible
• Fly economy class (business class has higher emissions per seat)
• Where possible choose airlines that are active in their green policy
• Car pool for transfers to and from airports
• Combine meetings/inspections in locations to limit the number of times needed to travel
Onsite Management -
• Ensure printed signage is reusable and reduce the printing of dates/years on signage
• Encourage the use of plasmas, projected or electronics signage to reduce production
• Provide separate containers for recycling and inform visitors to encourage usage
• Signpost, educate and encourage event reuse and recycling policies
• Manage light, power and water usage during, after and at the close of each days’ event, to minimise resource wastage
• Reuse shipping and freight containers to limit wastage
• Ensure our events reduce damage to grass and outdoor areas to avoid waste and impact on the environment
• Minimise evening functions to reduce power consumption
• Reduce promotional bags. Where their use is unavoidable, reduce the paper within and ensure the bag is durable to extend life and made of recycled materials
Food and Beverage -
• Work with venues to reduce waste
• Implement recycling
• Request recycling facilities and separation of waste for all food outlets
• Request use of water glasses and jugs for stages and/or convention attendees, not bottled water or unnecessarily imported water
• Limit use of individually wrapped items such as mints, lollies, salt, pepper and sugar
• No Styrofoam under any circumstances
• Limit availability of disposable items
Venues -
• Choose venues that are close to public transport for easy/eco friendly access by visitors
• Inform/educate visitors about public transport access
• Ensure our venues have easy access for all types of people
• Encourage our venues to have a green policy if one is not already in place
• Ensure our venues have a waste reduction procedure
• Encourage our venues to use as much natural resource as possible. That includes natural light, water recycling and catchment and the use of fresh air
Venue Management -
• Ensure recycling is in place at the event and monitor the effectiveness and implementation by the venue
• Encourage the venue to purchase/use products and raw materials based on recycled content for our events. These include toilet tissue, wood and plastic composites, packaging and containers, and other supplies
• Encourage the venues to adhere to our catering requests listed above if catering is handled in-house
• Request a report of how much waste was diverted from the landfill through the active usage of their recycling program during the event, and share it with our exhibitors so they can see the positive impact they have made
Published: May 2008
